COMMUNITY FOUNDATION OF TAMPA BAY GRANT GUIDELINES
Applicants are required to read the guidelines before beginning an application. All Community Foundation of Tampa Bay grant proposals are completed online unless otherwise noted.
Registered 501(c)(3) nonprofits may submit a Letter of Intent to outline the proposed projects seeking competitive grants funding. Letters of Intent are submitted through our online grants site. Grants proposals are reviewed and awarded based on targeted focus areas:
- Education: We know that academic opportunities prepare people of all ages for higher education and employment. Grants will be awarded to organizations that support effective educational programs that help our communities continue to grow and better prepare our workforce for the future.
- Arts and Culture: We believe that thriving arts and cultural activities are a key component to vibrant and strong communities. Grants will be awarded to organizations that provide access to and stimulate an appreciation of our community’s artistic and cultural life.
- Health and/or Human Services: We know that a healthy community is strengthened by a shared belief in helping our neighbors in need. Grants will be awarded to organizations that promote wellness and/or benefit to those suffering from poverty, discrimination and violence.
- Environmental Restoration and/or Animal Welfare: We believe it is important to invest in efforts to preserve, protect and enhance the natural environment and the well-being of animals. Grants will be awarded to organizations that improve the quality of our environment and/or benefit our animal community.
- Opportunity Grants: We know that there are many creative solutions to community issues. To assist with this, we have created a subset of our competitive grants process entitled Opportunity Grants. These Opportunity Grants have the same targeted focus areas and the same award criteria as competitive grants with some additional flexibility in terms of the proposal deadlines.Some examples of Opportunity Grants could include:
- A health and human services project that would need to be started before the yearly proposal cycle for health and human services begins.
- An education project that was going to be conducted for the first time by the organization.
- A gap of service opportunity that is aligned to one of the four target areas, but outside the traditional grant timelines.
To be considered for an Opportunity Grant funding, please ensure that your idea meets all the competitive grant criteria and then reach out to the Community Foundation of Tampa Bay.
CRITERIA USED TO REVIEW APPLICATIONS
When reviewing applications, we look for signs of efficient and effective organizations. The criteria are a general guide, not a definitive checklist. We are interested in learning about how your organization is achieving success and consider whether:
- An organization based in or serving Hillsborough, Pinellas, Pasco, Hernando or Citrus counties exhibits strong management and sound leadership.
- A project leverages dollars and/or people power.
- A creative project has a positive measureable impact on the community.
- A project addresses a specific identified and prioritized need in the community.
- The Community Foundation grant would play an important role in the project.
- A project shows innovation and collaboration.
WHAT WE DON’T FUND THROUGH COMPETITIVE GRANTS
- Organizations that are not tax-exempt under section 501(c)(3) of the Internal Revenue Code
- Grants to individuals (rent, utilities, etc.)
- Capital campaigns or purchase of capital items over $1,000
- Operating, administration or fundraising costs
- Political campaigns or direct lobbying efforts
- Religious or sectarian purposes
- Medical or scientific research
- Annual appeals, fundraising events, membership contributions
TIPS FOR A MORE SUCCESSFUL GRANT PROPOSAL
Matt Spence, our former Vice President, Community Impact, has extensive experience both as a grant-seeker and as a funder. He offered this advice for developing a successful grant proposal, which can be applicable whether you are applying for a grant from us or from other funders.
- Get to know your funder: No single approach will work with every funder. Set an appointment and invest in getting to know them. What types of projects do they tend to fund? What are their priorities and how well do they align with what you do? Who in the organization will be your contact and how involved does the funder want to be in your work? If you do some research and make that personal connection, your proposal is more apt to align with their goals.
- Match your request to the funder: Some funders are all about capacity building, helping you operate for maximum impact. For these funders, show them “This is what we do well. With your support we could do x.” Others are more interested in funding a specific program or a new initiative that can take your work to the next level.
- Understand the funder’s review process: The person who administers the grant application process may or may not be part of the decision. In a lot of cases the proposal will go to a review committee. Some have to go through public boards with Sunshine Law requirements that need to be considered. Ask for the formal rubric for scoring the grant. Many funders will share them. If there isn’t one, that may tell you that your story is more important than the technical points.
- Tell a compelling story: Painting the picture of the impact you make on the people you serve is often an overlooked element in a successful proposal. There is real heart and value behind the life-changing work we do. But make sure to strike a balance – don’t pull on the heartstrings too much. Funders need to have confidence that you can manage the work without being blinded by it. A story should both illustrate the work and share the details of how you will meet the technical requirements of the grant. Weave the story in with the plan for what you hope to accomplish through the grant.
- Have a diversity of funding streams: Funders want to see that you have support from numerous sources. If most of your money comes from one source, you could be at risk if that funding is lost. A new funder may be nervous about having to carry you if that happens.
- Plan for how to give your funders credit: Think about how you will recognize your funders and share that with them. “Here are the 11 places your logo will be seen, and X number of people will know you support this work.” It’s important to articulate what you can do for them. Do they want credit? Can you help them look good to their boards? Can you enhance their reputation in the community?
- As you seek new funding, don’t forget your long-time supporters. You want to be particularly respectful of the funder that took a chance on you. For instance, if a new funder requires equal or priority billing with an existing funder, call your existing funder to let them know you are courting a new funder, share what that funder is looking for and ask if it’s okay with them. Remember, you are building relationships with funders. If your existing funder feels a sense of ownership, they may be uncomfortable with a new funder getting equal recognition.
- Remember to share periodic progress: How often and how much does your funder want updates? Beyond the formal reporting requirements, be willing to offer occasional informal progress check-ins.
- Get real feedback from funders. At the Community Foundation, we fund $1 -$2 of every $10 requested. But each rejection goes out with my name on it, so I encourage those who don’t get funded to set up time with me to learn why. It builds strategic learning. Those that take me up on my offer tend to get funded in the future if they take the feedback to heart. I encourage you to value the process of putting together a strong grant. Consider: “Even if we don’t get this grant, what is this grant going to give us?”
- More time with network partners.
- The impetus to construct a real budget with real numbers.
- A deeper understanding of what we do, how we talk about it and the value we bring to the community.
- Building a strength in going after stretch grants that help us grow.
- Track the effort you put into grant proposals to be sure you are using your time and resources in the best way: There’s an internal cost to applying for a grant, not just the grant writer’s cost, but also what it takes to gather all of the inputs from other employees/partners. You’re spending time and money on this. Begin to track the effort. You want to balance effort with opportunity, so be sure to consider all the costs before applying. Your batting average depends on the kind of asks you are making. If you’re being thoughtful, having conversations with the funder to be sure you know what they are looking for and being judicious with your grant writer’s time, your success rate should high. If you’re often stretching for a big win — a MacArthur grant, for example — you’re not going to win as often but if you get one, it can be worth it because of the size.
- Get to the point: Plain language almost always wins out over jargon and academic language, especially with limited word counts. Remember that the evaluators may not understand your acronyms and buzz words. Keep it simple while still demonstrating the value of your work and its complexities. It’s not easy, but it’s essential.
- Take a chance on a big idea: There are funders who are willing to take a risk on a big idea. You need to demonstrate confidence in your ability to see something through, and a willingness to be honest about the outcomes, even if they are not favorable. These types of funders understand that even unsuccessful ideas can contribute to strategic learning. They want to be part of innovation and change.